Looking for the best time management apps to transform your productivity? These 13 carefully selected productivity apps will help you organize your schedule, track your time more effectively, and accomplish more each day. Whether you need task management apps for personal use or comprehensive time tracking software for your business, this guide covers the top solutions available in 2025.
1. ClickUp
ClickUp stands out as one of the most comprehensive time management tools available today. This productivity software combines task management, time tracking, and project organization in a single platform that helps teams and individuals stay focused and organized.
With ClickUp, you can create specific tasks like “Get groceries” or “Write shopping list,” then set smart reminders to ensure completion at designated times. The platform’s comment system within each task keeps everyone informed about progress and next steps, making it ideal for both personal productivity and team collaboration.
Platforms: Web, MacOS, Windows, iOS, Android
Plans:
- Free Forever: Unlimited tasks and members, 100MB storage, essential features
- Unlimited: $5 per member/month – Unlimited storage, integrations, Dashboards, Agile reporting
- Business: $12 per member/month – Google SSO, unlimited teams, custom exporting, advanced sharing
- Business Plus: $19 per member/month – Subtasks in multiple Lists, custom roles, enhanced automations
2. Todoist
Todoist excels as a time management app that keeps you on top of daily tasks with intelligent organization features. This productivity app offers both free and premium versions, featuring an integrated task manager that displays all your projects in one centralized location.
The app provides multiple task creation methods through its web interface, email integration, and compatibility with popular apps like Gmail and Dropbox. The standout feature is recurring task creation (such as “weekly team meetings”), which automatically adds events to your Todoist workspace without manual input.
Perfect for professionals who need organized time management software without excessive complexity or high costs.
Platforms: Web, iOS, Android
Plans:
- Free: Perfect for getting started with basic time management features
- Pro Plan: $3 per member/month for advanced productivity tools
- Business Team Plan: $5 per member/month for team collaboration features
3. RescueTime
RescueTime functions as automatic time tracking software that reveals exactly which applications consume your time and identifies productivity obstacles. This focus app also provides website and application blocking capabilities, including entire platforms like Facebook.
The software operates by monitoring running applications on your devices and generating detailed productivity reports based on usage patterns. The free version tracks up to five applications simultaneously, with upgrade options available for more comprehensive time tracking capabilities.
Platforms: iOS, Mac, Windows, Android, Chrome Extension
Plans:
- Free Version: 14-day trial with basic time tracking features
- Premium: $6.50 per month (12-month plan) or $12.00 per month (monthly)
4. Toggl Plan
Toggl Plan offers robust task and project management capabilities within an intuitive time management app interface. This productivity software provides free basic functionality with premium upgrades available for advanced features. Toggl Plan has gained popularity with over 10 million iOS downloads.
Platforms: Web, iOS, Android
Plans:
- Free Trial: 14-day access to all features
- Team Plan: $8 per member/month for collaborative time management
- Business Plan: $13.35 per member/month for advanced productivity features
5. Google Calendar
Google Calendar serves as a powerful scheduling foundation for effective time management. This free productivity app excels at tracking appointments, events, and task deadlines while providing clear visual representations of your time allocation throughout each day.
The platform enhances productivity by showing exactly how much time you dedicate to different activities, whether focusing on work projects or managing personal responsibilities like shopping and meal preparation. This visual time tracking helps identify opportunities for better schedule optimization.
Platforms: Online, iOS, Android
Plans:
- Free: Complete basic time management functionality
- Pro: $6 per month for advanced business features
- Enterprise: Custom pricing tailored to organizational needs
6. Be Focused Timer
This focused productivity app helps maintain concentration and task completion through dual time tracking approaches. The integrated timer monitors activity duration and adds this data to your daily productivity goals, while the tracker analyzes time spent on specific websites and applications.
This time tracking data enables future productivity comparisons, helping you identify which websites or apps consume excessive time and adjust your digital habits accordingly for better focus management.
Platforms: Mac App Store
Plans:
- Free: Basic time tracking and focus features
- Pro Version: $4.99 for advanced productivity tools
7. Freedom
Freedom specializes in productivity enhancement through intelligent time management and focus optimization. The app’s signature “focus” feature keeps users concentrated on high-priority tasks that matter most.
Freedom helps maintain productivity by allowing users to set daily priorities, then tracking completion time for each task until finished. The app also incorporates wellness breaks for meditation or exercise, reducing stress during busy periods and maintaining sustainable productivity levels.
Platforms: Mac, Windows, Android, iOS, Chrome Extension
Plans:
- Monthly: $6.99 per month for flexible time management
- Yearly: $2.42 per month (significant savings on annual commitment)
- Forever: $129 one-time purchase for lifetime access
8. Remember The Milk
Remember The Milk combines to-do list functionality, calendar integration, and smart reminders in one comprehensive productivity app. You can organize tasks, appointments, and reminders into customized groups for better time management organization.
Remember The Milk offers two tiers: the free version provides essential functionality for up to five users, while Premium ($39.99 annually) unlocks unlimited access with advanced features including subtasks, custom fields, and shared team lists for organizational collaboration.
Platforms: iOS, Android, Web, BlackBerry
Plans:
- Free: Basic task management and time tracking features
- Pro: $39.99 per year for advanced productivity capabilities
9. ZenDay
ZenDay focuses on helping users accomplish more tasks in less time through efficient time management strategies. This productivity app emphasizes focusing on life’s most important priorities while providing goal achievement with minimal effort through smart visual cues and notifications.
The app maintains constant awareness of your environment while ensuring easy access to reminders and notifications, so interruptions don’t derail your productivity focus.
ZenDay includes comprehensive functionality such as:
- Dual-purpose task manager for work and personal organization (with separate lists)
- Built-in timer with customizable reminders for specific deadlines
- Detailed calendar integration supporting Google Calendar and Outlook Calendar imports for centralized scheduling
Platforms: Android
Plans:
- In-app purchases: Range from $2.90 – $19.00 per item for enhanced features
10. Habitica
Habitica transforms time management into an engaging experience by gamifying daily habit tracking and goal achievement. This free productivity app makes organizing important life activities both effective and enjoyable.
Habitica operates through user-created task lists with point values from 100-1000 assigned to each item. More concurrent tasks increase individual point values. The system allows scheduling time off from work and commitments to prevent negative impact on goal completion progress, such as consistent blog writing or project deadlines.
Platforms: Online, iOS, Android
Plans:
- Free: Complete gamified time management experience
11. Focusmate
Focusmate enhances productivity by helping you maintain focus on high-priority tasks through virtual co-working sessions. Focusmate targets professionals seeking improved organization and productivity through accountability partnerships.
Key time management features include:
- Calendar view for advance task planning and time blocking
- Organized task lists with category sorting (personal, work, home projects)
- Time-blocking capabilities that hide specific periods from your standard agenda (such as keeping meetings separate from focused work time)
Platforms: Web-based, Chrome for Android, Safari for iOS
Plans:
- Free: 3 sessions (50 minutes each) weekly for basic productivity support
- Turbo: $5 per month for unlimited focus sessions
12. Noisili
Noisili improves time management through enhanced focus capabilities during work sessions. This productivity app blocks distracting websites and applications for predetermined periods, helping maintain concentration on important tasks and projects.
Platforms: iOS, Google Play, Desktop
Plans:
- Free: Basic focus and website blocking features
- Individual: $10 per month for advanced productivity tools
- Business Teams: $24 per month for collaborative focus management
13. Mindful Browsing
Mindful Browsing prevents mindless internet browsing that wastes valuable time and reduces productivity. This focus app seamlessly interrupts random browsing sessions to redirect attention back to important work and maintain sustained concentration.
Mindful Browsing works perfectly for anyone who frequently finds themselves aimlessly browsing websites and losing track of time that could be spent on meaningful tasks and projects.
Platforms: Chrome Extension
Plans:
- Free: Complete mindful browsing interruption and focus redirection
Maximize Your Productivity with the Right Time Management App
These 13 time management apps represent the best productivity software available in 2025 for organizing your schedule and working more efficiently. Each app offers unique strengths, from comprehensive project management to focused time tracking and distraction blocking.
The key to successful time management lies in choosing productivity tools that align with your specific workflow and goals. Whether you need simple task tracking or comprehensive time management software with team collaboration features, these apps provide proven solutions for boosting your daily productivity.
Ready to explore more productivity solutions? Check out our comprehensive guide to the best daily planner apps for additional organization tools that complement these time management apps.